APPROVAL AND AWARD

The second step of the award phase, managed by the Purchasing Manager or the user responsible for the tender, involves confirming the choice made in the previous phase or rejecting the award. If there are multiple levels of approval, and one of the approvers rejects the award, the system will send an email notification to all the previous approvers and to the buyer who owns the tender.

In the event of rejection by an approver, it will be the responsibility of the buyer to modify the proposal of the winning supplier before resubmitting the award for approval. The final award of the tender, especially in an approval workflow, will be the responsibility of the last level of approval. When a request for award is sent for approval, a PDF file with the tender information will be attached to the notification. Furthermore, the award process can be completed by clicking on a direct link provided in the email.

The ‘Final Ranking’ page displays the winning supplier's record highlighted in the Supplier Ranking, along with a special icon next to the Company Name in the ‘Supplier’ column.

The user responsible for this task will see the ‘Final Ranking’ tab, and at the bottom of the page, there will be the ‘Close award’ button. If the user does not intend to change the tender's outcome, they should click this button to confirm the choice made in the pre-award. Alternatively, in the "Final Ranking," click the ‘Refuse award’ button.

To close this phase, click the ‘Close Award’ button and confirm the choice in the pop-up that appears.

 At the bottom of the page, the internal user will find the following buttons: