INFORMATION

In the 'Information' tab, you can upload the primary data of the tender, including:

General info: 

• Code: single, non-editable field, containing the code automatically assigned by the Platform that uniquely identifies the RFx specification.
• Subject *: internal users can provide a brief description of the tender. 
• Description *: description of the tender in an extended form
• Currency: internal users can specify the currency in which the invitation to tender is conducted.
• Smart CIG/Internal: optional internal code associated by doValue user.
• Purchase Request Price *: basic amount of the tender, which is initially not visible to the suppliers. In the case of downward tenders, this basic amount serves as the starting point from which the supplier can express its offer reduction. In other kind of tenders, it indicates the available budget.
• Security charges not subject to reduction: the amount of security charges will be indicated here for information purposes only. This field that is not mandatory and it is not visible to suppliers; 
• Customer: this field show the company department that has requested the good/service to be tendered. Not visible to suppliers; 
• Business Owner: this field customers (doValue GR and doValue Real Estate).  
• Sourcing strategy *: this field is where the buyer specifies the negotiation strategy they intend to use and communicates it with the requesting technical team (CdC/CoR).
• Derogation: selecting YES will require the buyer to invite only one supplier to the tender.

Planned dates: 

• RFx open date: In this field, the internal users are required to specify the date and time when the tender is scheduled for publication. This value must be equal to or later than the system date. The system records the actual RFx Sending Date when the user in charge publishes it, capturing the precise moment of publication. This information is not visible to suppliers. 
• bid submission deadline *: Expressed in the date/time format and mandatory, this value must be greater than the date of publication and greater than or equal to the deadline for requested clarifications. Changes to this value are permitted until the tender is closed. 
• clarification request deadline: The deadline within which suppliers can request clarifications from the contracting management is expressed in the date/time format and must fall after the RFx Submission Date and on or before the closing date for the submission of offers. Changes to this value are allowed until the tender is closed.
• evaluation deadline: The planned start date for the evaluation phase of the received offers is expressed in the date/time format. Not visible to suppliers.
• negotiation deadline: The planned timeframe for commencing the negotiation phase with the award proposal is expressed in the date/time format. Not visible to suppliers.
• adjudication deadline: The planned timeframe for determining the final successful tenderer of the bid is expressed in the date/time format. Not visible to suppliers. 
• contract sign deadline: The planned timeframe for finalizing the contract with the selected supplier is expressed in the date/time format and is not visible to suppliers. 

Contacts: 

• technical referent: The user responsible for the technical evaluation will be designated if the tender is subject to the Most Economically Advantageous Offer (MEAO) or has been selected for tenders exceeding a certain amount. If not selected, the buyer will assume the role of the technical evaluator. 
• Contractual referent: This is a text-entry field for informational purposes only. This user role will not have access to the platform.

Approvers:  

Tender rules: 

• Award type *: In this section, the user can select either 'Economically More Advantageous Offer' or 'Lowest Price' from a drop-down menu.
• Bid Type: In this section, the user must select an option between 'By Amount' or 'By Percentage Discount', which will determine how the supplier is required to complete the offer. 

If the Most Economically Advantageous Offer option is chosen, the system will also prompt you to specify score values for the following fields:

• Technical Score*
• Economic Score* 

These scores should be numerical values (with or without decimals) and their sum must equal 100 (one hundred).

Additional options, which are selectable but not mandatory, include: 

• Tender subject to technical verification: The checkbox is displayed with a default pre-selection and can only be modified in the case of an Economically More Advantageous Offer.
• Tender subject to administrative verification: The checkbox can be selected if the tender requires suppliers to undergo administrative documentation verification. 
• Barrier threshold: The checkbox can be selected if an automatic check is required to alert the evaluator when the supplier's technical score does not meet the minimum threshold defined.
• Economic score calculation mode: You will have the option to choose whether to calculate the economic score based on the total offer value or on the economic value of single positions. In the latter case, the internal user will be prompted to specify a maximum score for each position per tender in the Economic Offer tab.

There will be also the following fields: 

tender rules visible to supplier: This is where the internal user can choose whether to allow the supplier to access the tender rules.