Supplier Register

By clicking on the icon    present in the sidenav, the User is redirected to the Supplier Registry section, where it is possible to view a list containing information about Suppliers already registered on the Platform. Below is a sample screenshot of the page:

In detail, the fields present are:

• ID: This is a unique identifier generated by the Portal associated with the Supplier.
• Name: Displays the legal name of the Supplier.
  • Below the legal name, the Supplier's VAT number can be viewed.
    • By clicking on the icon , the VAT number associated with the Supplier can be copied.
• Contacts: Displays the contact information of the Supplier.
  • By hovering over the icon , the phone number associated with the Supplier can be viewed.
  • By hovering over the icon , the e-mail address associated with the Supplier can be viewed.
• Status: Indicates the status of the Supplier on the Platform.
  • It can have four values:
    • Invited: The Supplier has been invited via the functionality   and must complete the required data completion process.
    • To Validate: The Supplier has been invited via the functionality  , has completed the required data entry process, and is waiting to be approved by a Portal User.
    • Approved: The Supplier invited via the functionality  , added in bulk, or for whom the profile has been manually completed by a Portal User has been approved.
      • IMPORTANT: Approval by a Portal User only occurs if the functionality is used; for bulk uploads or manual profile completion, approval is automatic.
    • Blacklist: The Supplier can only enter this state manually if a Portal User changes the status from Approved to Blacklist; it is used to indicate to Users using the Portal's forms that the Supplier is not considered reliable.
      • IMPORTANT: Transition to the Blacklist status is reversible.
        • A Supplier can only move from Blacklist to Approved.
      • IMPORTANT #2: Transition to the Blacklist status does not prevent the Supplier from being involved in Requests for Quotes or Orders.
• Internal Contact: Displays the name and surname of the internal contact associated with the Supplier.
• Registration Date: Displays the date on which the Supplier first achieved Approved status.
• Operating Location: Displays the address of the location associated with the Supplier.
• Merchandise Category: Displays the merchandise category associated with the Supplier.
• …
  • The three dots open a submenu containing the following options:
    • Edit: Allows entry into the supplier editing mode, where changes can be made to the currently associated Supplier information.
    • Delete: Allows deletion of the Supplier from the Portal.
    • Blacklist: Allows moving the Supplier to Blacklist status.
• Export: Export the list of Suppliers directly from the button  .
• Import: Import Suppliers directly from the button

Supplier Registration Modes

The Portal provides three different ways to add a new Supplier:

• Supplier Onboarding (Invite Supplier)
• Manual Supplier Entry (Insert New)
• Bulk Upload Suppliers

Supplier Registration Mode – Supplier Onboarding (Invite Supplier)

The Portal allows inviting a Supplier after entering some preliminary information to engage the Supplier's contact person, who will be responsible for completing and/or modifying the information entered by the internal User.

By pressing the button , the internal User accesses the Supplier invitation page, as shown below: