ADMINISTRATIVE EVALUATION

Created by Service Desk Niuma, Modified on Thu, 23 Nov, 2023 at 5:45 PM by Service Desk Niuma

Clicking the 'Open Administrative Verify' button will prompt a confirmation pop-up. After confirming, a new 'Administrative Assessment' tab is added to the list mentioned above and is displayed for the user.

On the 'Administrative Assessment' page, there is a table containing the list of all suppliers invited to the tender, along with their information organized as follows:

Supplier: This column displays the name of the supplier.
Date of Sending Offer: It shows the date when the supplier submitted their offer.
Evaluation Result: This column indicates the status of the ongoing evaluation, with possible values being 'Positive', 'Negative', or 'To Be Evaluated'.
Attached Documents: You can access a pop-up by clicking the icon, allowing you to view all administrative documents attached by the supplier.

These documents are organized in a table with the following columns:

Description: This column provides a description of the document.
Required: It indicates whether the document is required.
Company Details: This column contains company-related information.
Actions: It provides options for actions related to the attached documents

The icon will identify the digitally signed documents, and by clicking it, you can view the details of the digital signature. The various documents can be downloaded individually from the ‘Actions’ column through the icon or collect all of them in .zip format through the ‘Download all’ link.

Documents Read: This field displays a numerical indication of the documents that have already been read as a fraction of the total documents attached by the supplier.
Actions: Using buttons, you can either validate or reject the supplier under evaluation. A pop-up will appear where you can confirm your choice. In the case of rejection, providing a reason is required.

Once the validation has been completed for all the suppliers in the table, the ‘Close Administrative Verification’ button will be enabled. Clicking this button will open a pop-up where you can confirm your choice.

If all the documents of all suppliers have not been read, an alert message will warn the evaluator that it will not be possible to close the administrative verification until they complete the reading of all documents.

On the other hand, if all operations have been carried out correctly, it will be possible to close the administrative verification phase. The system will then redirect the user to the tender detail page, and at the bottom of that page, the ‘Open Technical Verification’ button will be visible and selectable for users with the appropriate permissions.