DOCUMENTS

Through the Documents area, it is possible to view all documents uploaded by suppliers.

In detail: 

- Qualification: this section contains all the documents uploaded to the e-procurement portal by the supplier. The list associates with each document in the portal: the supplier from which it was uploaded, the supplier's qualification status, the date the document was uploaded to the system, the date the document was issued to the supplier, the expiration date of the document, the status, the user who validated the document, and the reminder status.

Regarding the reminder status (A), it should be noted that, it is possible to view two types of status:

or “Suspended,” if the document is no longer requested by the internal user or no longer available from the supplier. 

or “Active,” if the document appears to be available or, alternatively, appears to be requested by the internal user.

In addition, through the Actions column, it is possible to view and download the document (B), access the history (C), and, if necessary, send a reminder to the supplier to upload the document if it is due or expired (D).

- Document Validation: in this section it is possible to proceed with the validation of documents, uploaded by suppliers. Using the “View” column (A), it is possible to consult the details of the documents waiting to be viewed and proceed with their validation (using the icon  or rejection (using the icon:

Specifically, once the questionnaire evaluation phase is completed, the subsequent document evaluation phase requires the internal user to personally review the documents, submitted by the supplier, in order to validate their actual consistency with respect to:

- type of document requested;

- dates of issue and/or expiration stated at the time of submission;

- veracity of information where necessary;

- presence of identification documents where required (i.e., self-certifications).

Documents to be attached to the system will be classified by type, mandatory and legal status. The latter property is necessary to allow individuals to submit a set of documents that are obviously different from those required of legal entities.

In addition, the document classification will also take into account the duration of each document, so that the system, based on the issuance date declared by the supplier for each document, will automatically alert qualified suppliers about expired documentation that needs to be updated.

In the Actions column, on the other hand, is the icon, which allows the internal user to view the history of previously uploaded documents (A).