ATTRIBUTION OF OFFICE QUALIFICATION

In the Invitation to Registration section of the portal, it is possible to attribute the ex officio qualification to the supplier to be invited to the register using the appropriate flag (A) (ref. Figure 1). 

Figure 1. Aruba S.p.A. Portal: ‘Invitation to Registration’ section - Office qualification

Depending on the selection of the flag by the internal user, the supplier's qualification process may change:

• Office Qualification flag = NO; the supplier will receive the token for completing the registration form. Once the flow has been completed, the system will send the credentials with which the supplier can access the platform and complete the questionnaires and the required qualification documentation.

• Office Qualification Flag = YES; the supplier will receive the token for filling in the registration form. Once the flow has been completed, the system will send the credentials with which the supplier can access the platform. In this case, the supplier will not have visibility of the questionnaires and qualification documents. Consequently, after registration, the supplier will be directly entered in the Vendor List with the status ‘Office Qualified’.

It should be noted that, if the supplier has been invited to the platform without having entered the office qualification flag, the internal user has the option of modifying the flag at a later date for suppliers with the following statuses: Invited, In Registration and Registered. 

In this case, the supplier, upon entering the portal with his own credentials, will have no visibility of either the questionnaires or the required qualification documents and, therefore, will be placed on the Vendor List with the status ‘Office Qualified’.