The ‘Suppliers’ section (A) contains functions relating to the management of suppliers and allows various types of data and information to be displayed (ref. Figure 1).
Figure 1. Aruba S.p.A. Portal: Supplier Register section
In detail:
- Companies (ref. Figure 2): this section allows you to view the complete list of suppliers, registered on the platform. Furthermore, in the Actions column, there is an icon through which to access the modification of the company data of the supplier in question.
Figure 2. Aruba S.p.A. Portal: ‘Companies’ section
In addition, the internal user has the possibility of carrying out an extraction of the suppliers, by clicking on the ‘Download Excel’ button (A), located at the top right of the page; it is also possible to make a selection of the suppliers using the search filter tool (C).
By clicking on the specific company name (D), you can view the complete supplier master data. Whereas if the user wishes to census a supplier on the platform, without necessarily sending a registration invitation, he may click on the ‘Census supplier’ button (B).
Within the ‘Supplier details’ page (ref. Figure 3) the internal user can view the information entered by the supplier during the registration phase: personal details, locations and contacts, product categories, bank details and contact persons. Furthermore, within the same area it is possible not only to consult the legal conditions accepted by the supplier, but also to enter any documents for internal use.
Figure 3. Aruba S.p.A. Portal: Supplier Detail
- Vendor List: this section shows all suppliers who have completed the qualification questionnaire and entered the required documentation. From the ‘Qualification Ranking’ column, by clicking on the relevant ranking, you can access the score card and view the scores obtained by the supplier. Instead, by clicking on the wink icon in the ‘Questionnaire’ column, it is possible to view the completed questionnaires; furthermore, by clicking on the ‘Download XLS Questionnaire’ button (A), the user can directly download the questionnaire in excel format.
The data in the Vendor List section can be downloaded via the ‘Download XLS’ button (B). If you wish to know the details of the supplier's reference product category, you can click on the entries in the ‘Product Area’ column.
The user can also add/display any notes entered during the qualification phase in the ‘Additional Notes’ column.
In addition, it is possible to display the ‘redflag’ column (C), which alerts the internal user to certain suspicious answers in the questionnaire filled in by the supplier. In the event of one or more ‘redflags’ being triggered, a monitoring procedure is initiated by a designated user. A negative outcome of the check will identify the supplier as NOT SUITABLE, while a positive outcome will allow the qualification process to be completed.
On the right side of the page, you can filter by campaign or status (D) the list of suppliers in the table.
Figure 4. Aruba S.p.A. Portal: ‘Vendor List’ section
- Invitation to registration: this section allows you to invite a specific supplier to register on the portal by using the ‘Send’ button (B) at the bottom right of the page (ref. Figure 5). In particular, once the requested data have been entered, especially the compulsory data marked with (*), the system will send an e-mail to the supplier with the relative communication. The email will contain the ‘token’ code, an alphanumeric code of limited validity, which will allow the supplier to access the registration procedure on the e-procurement portal.
Figure 5. Aruba S.p.A. Portal: ‘Invitation to Registration’ section
- Advanced Search: in this section it is possible to perform specific searches on the supplier list by using the appropriate search filters (B) (ref. Figure 6):
o Company Name
o Reminder Status
o Legal form
o Country
o Status
o Commodity
o Class
o Commodity group
o Documents
o Ranking of qualification
Whereas, with the ‘Download Excel’ button (A), the user can export the search results in excel format.
Figure 6. Aruba S.p.A. Portal: ‘Advanced Search’ section
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article