REGISTRATION PROCESS

To complete the registration process, the supplier must fill out various forms necessary to outline their company profile.

Registration is initiated via an invitation sent by email.

To proceed with registration, it is necessary to go to the Login page, click on the "Create an account" button (A) (see Figure 1).

Figure 1. Aruba Portal: Login Page

Subsequently, a window will open where the pre-activation code (token) received via email should be entered. By clicking on the "Proceed" button (A) (see Figure 2), the user will be directed to the registration form.

Figure 2. Aruba Portal: Pop up for token entry

If the supplier needs assistance, they can click on the link within the statement: "Having trouble accessing? Don’t worry. Click here to get assistance and quickly resolve the problem." (B) (see Figure 1). By clicking on this link, the supplier will be directed to a new browser window where they can consult instructions for accessing the platform or request assistance by opening a specific ticket.

In the registration forms, fields marked with an asterisk (*) are mandatory; however, it is recommended to complete all fields to provide Asja with as much information as possible about the supplying company.

To submit and save each form, click on Save and continue in the bottom right corner. If the registration process needs to be paused, click Exit. Once the registration has been paused, it can be resumed at any time by re-entering the token code.

Please note that the token code is temporary and is valid for 30 days.

The registration form consists of 2 modules and a final section where the Legal Clauses, which the supplier must acknowledge, are outlined:

-    Module 1: Company Information

-    Module 2: Product Categories

In the following sections, the information to be entered in each module will be described.

Module 1: Company Information

In the first module "Company Information" (see Figure 3), the following can be done:

-    Enter the required data to complete the company profile;

-    Accept the Privacy Policy by checking the corresponding box.

After completing all fields, click Save and continue (A) (bottom right - see Figure 3) to proceed with the registration.

Figure 3. Aruba Portal: Registration Flow - Company Information Form

Module No. 2: Merchandise Categories

In the second module, "Merchandise Categories," the supplier must select one or more merchandise categories to which their products and/or services belong. The questionnaires presented in the subsequent Qualification phase will depend on the categories entered in this module (see Figure 4).

Figure 4. Aruba Portal: Registration Flow - Merchandise Categories Module

After selecting the merchandise category (A), the supplier can choose the related subcategory (B) associated with the selected family by clicking the corresponding (+) button (see Figure 5).

The selected subcategory will appear in the third column (C) and can be removed by clicking the delete button.

Once the merchandise categories are selected, click Save and Continue to proceed with the registration. 

Figure 5. Aruba Portal: Registration Flow - Selection of Merchandise Categories and Subcategories

Conclusion e Submission

At the end of the registration process, the Supplier shall declare that he has read and accepted the following legal clauses:

1.  The Supplier declares that he has read and accepted the following General Terms and Conditions of Contract: General Contract Clauses.
2. The Supplier declares that it has specifically read and accepted the following clauses: Specific approval of clauses of the General Terms and Conditions.
3. The Supplier declares to have specifically read, accepted and complied with the provisions of the document indicated below: Code of Ethics.
4. The Supplier declares that it has specifically read, accepts and complies with the provisions of the following document: Portal Regulations.

In order to accept this clause, the Supplier must download the file and then tick the box in correspondence to the legal clause.

Once the item has been selected, click on Send (A) to finish the registration (ref. Figure 7). If the user clicks on the Suspend button (B), the system will suspend the registration flow of the supplier, who can terminate it later using the token.

Figure 6. Aruba Portal: Registration Flow - Selection of Merchandise Categories and Subcategories

If all the registration process was successful, a page will open (ref. Figure 7) containing the following wording: ‘Thank you for completing the registration! You will shortly receive a communication containing all the necessary information and details of upcoming activities. Click on ‘Close’ to complete the process.’

To continue, click on the CLOSE button (A) (ref. Figure 7).

Figure 7. Aruba Portal: Registration Flow Completed

Following the submission of the data, the supplier will have to wait for a communication with the credentials (username and password), to be used for subsequent access to the platform. Please note that the token code will no longer be valid.